| Members from each delegation:
To ensure your smooth and pleasant trip, Tiens Group has worked
out this notice for your implementation. Please pay attention
to:
1. The climate in Malaysia: Malaysia is a tropical
paradise situated 7 degrees north of the Equator. The tropical
rain forest climate is warm and humid throughout the year. Temperatures
in the daytime range from 26 degrees Centigrade to 32 degrees
Centigrade. From October to March is rainy season, it blows
southeaster and has humid air and heavy rainfall. Although it
always rains in this season, the rain is pouring and short,
and it is seldom continuously overcast and rainy. It is pretty
hot in the daytime, but there is rainstorm almost every afternoon,
and it gets cooler after the rain. 。
2. Individual health care: The convention happens
to be held in a hot season, so every one should take measures
of preventing heatstroke and lowering the temperature such as
drinking more water. Common drugs should also be prepared according
to your personal habit. When you set off for the annual convention,
you should take with you summer clothes, an umbrella, and articles
for convention use. Long sleeve shirts and pants should also
be taken, for there is a big difference between indoor and outdoor
temperatures.
3. The use of tickets: Before you set off,
the Group has sent the tickets of three meeting places to each
Tiens area by EMS, and to your hands before the beginning of
the convention. On the right and back of each ticket, the name,
time, place and requirements of the activities are clearly stated.
Tickets should be kept carefully and taken along at any moment.
Attending time of each activity given in the agenda should be
strictly obeyed, and the right ticket should be shown for checking
at the entrance of each meeting place. As the only warrant for
attending the activities, the ticket cannot be reissued.
Attention: Delegations of each area must attend
the convention with tickets purchased from the headquarters
of each area. Any self-organized team without the permission
of area headquarters or tickets won’t be received by the preparatory
committee of the convention.
4. Requirements for grouping: To ensure the
smooth and orderly organization for all delegations, the leader
of each delegation should divide all attendees into groups.
Ten persons in each group have a group leader, directly under
the delegation leader, giving assistance for the team organization.
The delegation leader is responsible for contacting the meeting
affairs group. The assembling time, place and notices required
in the agenda should be kept firmly in mind. The team tour must
be on time, and contact the reception group in time if the agenda
needs an adjustment under a special situation.
5. Requirements for valuables: All valuables,
including passport, cash, and expensive gifts, should not be
put on seats randomly but be taken along with you in case of
loss. Once lost, Tiens would not be responsible for indemnification.
Valuables should also be kept carefully at crowded sight spots
and shopping places to guard against thieves.
6. Requirements for rehearsal: At 13 o’clock
on Jan. 21st, prizewinners of each area with confirmation letters
check in at register center, the entrance to Sunway Lagoon,
where the Opening Ceremony will be held. Then prizewinners accompanied
with contact persons of each area will go to the activity spot
of the annual convention for rehearsal. The Group will arrange
buses to take them to Bukit Jalil stadium, where the convention
will be held. However, those who are late for the assembling
should go there by themselves.
7. Requirements for Attending the Prize Awarding
Ceremony: Ten delegates selected from each area should wear
their national dress and hold national flags (size: 253cm×165cm)
of 10 nations in their area to attend the ceremony. All should
stand in front of the stage to follow the command. If the number
of nations in an area is less than ten, national flags can be
repeatedly used to ensure ten delegates taking ten flags. Each
area should prepare the national flags by themselves.
8. Animating the atmosphere: Each delegation
can wave small national flags, corporate flags and banners during
the Prize Awarding Meeting to enhance the team cohesiveness,
sense of honor and sense of pride and the atmosphere of the
meeting can reach its peek.
Lastly, wish you a happy and pleasant journey!
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